Doping Control Documentation

The documentation used at the Pan American Games was prepared specifically for the

Games. Nevertheless the IO Team was concerned with the following aspects:



Doping Control Form (DCF) contained all of the necessary information, but only

had space for one blood sample code, which required the DCOs to complete two

DCFs when 2 codes were needed (for example one code for hGH and another

code for the Athlete Biological Passport). This was time consuming and prolonged

a procedure that, even in normal situations, was already very long;



Supplementary Report Forms had three sheets with one wrongly dedicated to the

IPC and did not include sequence number.



Supplementary Report forms were also used for medication declarations, with a

copy only needed for the laboratory, however all copies had the name of the

athlete and his/her signature, which created problems with the confidentiality of

the samples. The IO Team intervened during the first DCO training session to

point out this problem. The PASO MC instructed all DCOs to cut off the lower part

of the form, which contained the athlete’s name and/or signature, of copy sent to

the laboratory and to put the urine sample code on the form in order to match

the Supplementary Report Form with the DCF;



The Athlete Notification Form still included a box for “Report no later than”, which

should not have been included since the 60 minute rule to report to the doping

control station has not applied since 2009. The IO Team observed some

confusion on the part of the athletes related to this and recommended that the

box on all DCFs be crossed out prior to the notification. This recommendation was

put into place at all venues; and



The lack of a standardized DCO reporting for each session was a concern to the

IO Team. The DCOs were instructed to write a report when something

extraordinary occurred. During the Games, the IO Team witnessed a few issues

that the Team felt warranted a DCO report, however, the Team is not aware of

any DCO Report Forms being completed throughout the Games.


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